Administration Assistant Job at Center for International Health, Education, and Biosecurity… See details on how to apply for the opportunities available at Center for International Health, Education, and Biosecurity.
Description:
Ciheb is an international health, education, and research center founded by the Institute of Human Virology within the University of Maryland, Baltimore’s School of Medicine.
Responsibilities:
- Arrange/coordinate trainings/meetings for the project and provide logistical support as required.
- Maintain a routinely updated register of all fixed assets.
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders and verifying receipts.
- Adopt and ensure use of acceptable standards and tools for inventory management including asset registers, goods received/dispatch notes, bin cards and goods movement forms.
- Receive and tag all items delivered to CIHEB Kenya and maintain an orderly system of goods storage.
- Maintain Delivery Notes/Goods Received register for all supplies received and delivered to the programs.
- Follow up on vendor/supplier payments and utility bills and ensure payments of the same.
- Responsible for external dispatch and delivery of mails and parcels.
- Make travel and accommodation arrangements for staff and visitors/ consultants while on missions.
- Oversee the cleaning and tidiness of the office, repair works and ensure that all furniture is in good condition.
- Receive visitors, answer telephones and transfer calls to the appropriate department or staff member.
Qualifications and Experience:
- Bachelor’s degree in business administration or other related courses
- At least three (3) years’ experience supporting similar roles
- Excellent interpersonal and communication skills
- Good computer skills with proficiency in MS Word and spreadsheet packages
- Ability to work under pressure
