Administrative Assistant Job – Athi River Day Campus at Nova Pioneer… See details on how to apply for the opportunities available at Nova Pioneer.
Descriptions;
Nova Pioneer Education Group is a Pan-African independent school network offering preschool through secondary education for students from ages 3 through 19. We prepare the next generation of leaders and innovators through world-class teaching methods with an emphasis on 21st century skills. We established Nova Pioneer because we believe education should prepare young people to create their future, not just work in it.
RESPONSIBILITIES:
- Schedule meetings for the School Principal in line with their diary
- Facilitate the public relations function of the front office
- Prepare documents ahead of internal and external meetings as directed by the School Principal (photocopying, binding, filing etc.)
- Prepare documents for internal display on pin-boards or notice boards (brochures, posters, etc.)
- Keep custody of the students’ attendance registers and any confidential documents on behalf of the School Principal
- Maintain the school’s student roster (termly) and update it as necessary
- Maintain The Principal’s Google calendar, scheduling meetings, calls, virtual/teleconferences, and attend to meeting logistics so that meetings are started on time with full participation
- Communicate with internal and external stakeholders via telephone, in person and in writing through the drafting of letters, memorandums, reports, and emails
- Coordinate travel and accommodation for the School Principal
- Handle invoices and transportation requests for the School Principal
- Facilitate logistical arrangements for weekly, monthly and quarterly meetings
- Provide administrative services and take minutes for various meetings when required
- Receive guests and/or visitors for the Principal as well as any other visitors in the network office
- Assist in managing PTA communications and meetings
- Issue materials/stationery to team mates.
- Maintain and update the inventory tracker and raise stationery requisitions.
- In addition to these typical duties, may perform other duties as assigned and required
- Finding ways to improve administrative processes
- Prepare communications, such as memos, emails, invoices, reports and other correspondence
- Create and maintain filing systems, both electronic and physical
About You
- You have a Diploma or Degree in Office Administration and possess HR knowledge and skills.
- You have 2-3 years experience in Front Office Management, preferably of an established startup, large company, or a school
- You are experienced or open to learning the Google software suite (Google Calendar, Docs, Sheets, G Mail, etc.) as well as Microsoft Office (Word, Excel, Powerpoint)
- You are experienced and proficient in MS Suite with strong writing skills (for office communication) and are skilled in making posters and certificates
- You have excellent organizational, planning and time management skills – you are able to handle many moving parts while maintaining high standards of excellence
- You demonstrate capacity to analyze complex situations and solve problems
- You are a great communicator. You are able to provide a clear and effective written and verbal communication to the leaders and school team
- You have an exceptional ability to think strategically and yet you sweat the small stuff—people see you as unusually detail-oriented and conscientious
- You have the ability to exercise discretion in handling sensitive matters
METHOD OF APPLICATION
Submit your CV and Application on Company Website: Click Here
Application Deadline: 31st October 2022.
