Human Resource/Administrative Officer Job at Independent Medico-Legal Unit… See details on how to apply for the opportunities available at Independent Medico-Legal Unit.
Descriptions;
The Independent Medico-Legal Unit (IMLU) is a governance, health and human rights non-profit organization, whose vision is A Just World Free from Torture. Our work is underpinned by a holistic approach involving litigation, medical and psychosocial rehabilitation of survivors of torture, monitoring government adherence to its human rights obligations and advocacy for policy, legal and institutional reforms.
RESPONSIBILITIES:
- Managerial / Supervisory/ Operational Responsibilities or roles:
- Responsible for management of all Human Resources Records and data;
- Drafts all HR and administration letters while managing incoming and outgoing correspondences;
- Manages all IMLU’s office administrative functions;
- Manages leave schedules and leave administration for all staff;
- Ensures registration of new employees to Insurance medical schemes and updates the medical scheme database including processing staff badges and business cards for all employees;
- Ensures that all new staff members bring all the required information to facilitate the opening of a file;
- Organises interviews, seminars/training and workshops for the employees;
- Provides reports on various aspects relating to staff e.g. turnover rates, exits, and leave numbers to the Head of Finance and Administration;
- In consultation with the supervisor, renews all staff contracts and coordinate updating of all Job descriptions;
- Assists in the implementation of the IMLU’s welfare programs;
- Supervises preparation of office tea and all outsourced cleaning personnel to ensure a safe and healthy work environment as per OSHA requirements;
- Reserves and books cabs for staff, Board members and stakeholders and ensure effective and efficient use of contracted hired cabs;
- Supports in arranging Board Members’ files before board meetings and ensures their safekeeping;
- Orders required goods and services as advised and approved by the procurement Committee and as per the procurement policy;
- Handles and ensures timely replenishment of petty cash;
- Ensures strict adherence to the procurement policies and procedures including the thresholds set there in on approvals and purchases;
- Ensures that all office utilities are paid promptly and maintains a rapport with the suppliers and ensures there are no outstanding invoices pending;
- In consultation with the supervisor, ensures that office equipment and stationery) are promptly requisitioned and supplied;
- Assist in organising meetings, workshops and conferences
- Any other duty assigned from time to time.
KNOWLEDGE, SKILLS AND EXPERIENCE
Minimum level of academic qualification, skills and knowledge required to perform effectively in the role:
- Bachelor’s Degree in Human Resource Management, Business Administration or any other related field.
- Minimum level of professional qualification required to perform effectively in the role:
- Higher Diploma in HRM or CHRP or a related field
- Minimum level of personal and professional experience required to perform effectively in the role:
- Experience in employee relations, welfare and general office administration
- Minimum months or years of experience required to have to be appointed to the position:
Minimum: 3 years experience in relevant field.
Desirable: 4 years of experience
