Project Procurement Specialist Job 2020 – How To Apply
BACKGROUND
The Government of the Republic of Zambia acting through the Ministry of General
Education (MoGE) has received a credit financing of USD 60 million and has applied for a
further credit of US$100 million from the World Bank towards the implementation of the
Zambia Education Enhancement Project (ZEEP) and the ZEEP additional financing (AF). The
ZEEP and ZEEP AF is a five (5) year project being implemented by the Ministry of General
Education (MoGE) through the coordination by the Project Implementation Unit based at
MOGE national head office. To Enhance Service delivery the ZEEP / ZEEP AF therefore,
wishes to recruit a Procurement Specialist as one of the staff in the Project Implementation
Unit for an initial period of 18 months from July 2020 up to 31st June 2022.
KEY TASKS
The Procurement Specialist will report to the Project Coordinator (PIU), under the Director
of Planning and Information. S/he and will be responsible for the overall management of
procurement under the project S/he will take the lead in procurement activities in the PIU
on behalf of the MoGE and ensure timely procurement implementation taking into account
the requirement of the World Bank Procurement regulations and those of the Government
of the Republic of Zambia. She/he will be directly responsible for the following tasks:
Provide guidance to the Project Coordinator on all procurement matters, progress
and constraints with the implementation of the procurement packages.
Guide MOGE staff in implementing Directorates and Units on procurement and
related issues
Work in coordination with the PIU staff in the project team and advise them on
procurement issues;
Be responsible for the development of detailed procurement plans for activities
identified under the project.
Prepare bidding documents and draft contracts for goods, works and nonconsultant service contracts following the Zambia Public Procurement Authority
(ZPPA) and World Bank procedures and regulations.
Prepare requests for Expression of Interest (EOI), bidding documents/ request for
proposals and draft contracts for goods, works, consultants and non-consultant
service contracts in accordance with the schedule in the procurement plan;
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Provide guidance on consultant short-listing, and bid and proposal evaluations;
Review and provide guidance on the preparation of the Bidding Documents,
Request for Proposals (RFPs), contracts; Specifically, review and revise, if necessary,
the contracting
Prepare, review, share and train stakeholders in undertaking community level
procurement of works – using Communirt demand-driven development (CDD) as
will be further elaborated in the Project implementation manual and related CDD
procurement documents
Working with the MoGE Head of Procurement, provide training for Coordinators,
Technical Evaluation Committees and Implementing Agencies in the preparation of
Terms of References (TORs), Invitation for Expression of Interests (EoIs) and
consultant short-listing; preparation of RFP and proposal evaluations and draft
contracts for consultants and non-consultant service;
Preparation of specifications and bidding documents and evaluation;
Establish and maintain close links with MOGE staff involved in the Project and
ensure their compliance and adherence to Government and World Bank
procedures in implementing their procurement work plans;
Put in place adequate contract mangement and reporting arrangements, conduct
general reviews of procurement performance and preparation of progress reports;
Liaise with the World Bank for obtaining clearances and ‘no objection’ on
procurement activities and Government of Zambia internal reviews and clearances;
and
Any other duties assigned by the Project Coordinator.
DURATION:
This is a full-time position. The service is initially for a period of 2 years. The contract is
renewable, subject to satisfactory performance, for the duration of the project. There will
be an annual performance review by the Project Coordinator and MOGE Director of
Planning and Information.
REMUNERATION:
An attractive package will be offered to the successful candidate.
REQUIRED QUALIFICATIONS AND EXPERIENCE:
The prospective applicant should have the following minimum academic and professional
qualifications:
Grade 12 School Certificate with at least 5‘ O Level credits
Full CIPS qualification-MCIPS or A Bachelor’s Degree in Purchasing and Supply from
a reputable institution.
Must be a paid member of the Zambia Institute of Purchasing and Supply (ZIPS).
A relevant postgraduate qualification will be an added advantage.
10 years post qualification work experience in public/ private sector procurement
management of which at least 2 years at Senior Management level. Past experience
with a World Bank-funded project will be added advantage,
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Familiarity with Public Procurement, such as Procurement by the Government of
Zambia and the World Bank will be a definite advantage
Ability to deliver technical services such as preparation of Procurement Plans,
Project Implementation Plans, Preparation of specific Procurement Documents and
Evaluations, identification of contract implementation milestones, etc. as required
by the Project and advice the Project Coordinator, Head MOGE’s Procurement and
Supplies Unit and the Director of Planning & Information.
Ability to guide and deliver the range of procurement activities required by the
project.
Ability to interact with staff in MOGE’s implementing Directorates and Units.
Effectiveness in analyzing and resolving project implementation issues.
Familiarity with the relevant Government institutional and adminstrative procedures
and regulations.
Ability to read and write excellent English, and produce project reports in English for
regular and continuous presentations to the Project Coordinator, MOGE and World
Bank.
High level of computer literacy, including Word, Excel, email, and the internet.
Strong communication and good interpersonal skills.
METHOD OF APPLICATION
Persons meeting the above stated academic and professional requirements and experience
demonstrating the ability to perform the required tasks or functions can apply to attach copies of academic and professional certificates and pertinent references demonstrating
capability and attach their Curriculum Vitae addressed to;
The Permanent Secretary (Administration)
Ministry of General Education
P.O. Box 50093,
LUSAKA
