Programme Finance Associate Job at United Nations Development Programme

Programme Finance Associate Job at United Nations Development Programme… See details on how to apply for the opportunities available at United Nations Development Programme.

Descriptions;

Responsibilities:

• Preparation and modifications of budgets for UNCDF projects, follow-up with HQs on authorized spending limits (ASL) and application of income.
• Preparation of annual work plans in consultation with office management, forecasting, reconciliation, and appropriate periodic reporting.
• Implementation of the control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus ASL/Project Cash Availability.
  Prepare project budget revision in ATLAS and submit for the approvers to sending project budget to commitment control (KK).
• Presentation of thoroughly researched information for planning of financial resources of the CO, reports containing analysis of the financial situation.
• Preparation and maintenance of the risk register and approved mitigation plans within the accounting system and reporting
• Provides accounting, finance, procurement, human resource, logistic, and administrative support focusing on achievement of the following results (10%)
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; travel claims, and other entitlements are duly processed.
• Coordination and review of accounts closure.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
• Maintenance of the Accounts Payables for CO timely payment and reconciliations with budget.
• Timely reimbursements for staff and other partners.
• Provides administrative and logistical support by supervising the logistic processes.
• Provides procurement support by following organization procurement rules and guidelines
• Provides support to office maintenance and assets management.
• Provides support to programme management and preparation of and support to regular Project Board and Steering Committee meetings.
• Support the UNCDF Tanzania new CookFund with its financial management and reporting functions. 35%
• Ensures proper CO cash management functioning and Audit focusing on achievement of the following results (10%)
• Timely review of cash position for local accounts to ensure enough funds on hand for disbursements
• Timely replenishment of all imprest of all staff and including petty cash management, reconciliation and retiring according to UN cash management rules;
• Timely preparation of monthly cashflow forecast for use by office management and HQ Follow up to ensure timely liquidation of all project advances.
• Alternate as cashier for cash disbursements made on site.
• A focal person for the project audit and ensures that all documents are make available to the auditors and follow up on the implementation of audit findings.
• Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results (10%)
• Organization of training for the operations/programme/projects staff on financial management and portfolio management.
• Synthesis of lessons learnt and best practices in financial management.
• Sound contributions to knowledge networks and communities of practice.
• Ensures facilitation of financial analysis and reports, functioning as advisory of the projects implementation and monitoring from time to time (10%)

Qualifications:

• Secondary Education is required with Specialized Certification in Economics, Accounting & Finance and Business Administration.
• Bachelor’s degree in Economics, Accounting, Finance and Business Administration will be given due consideration Finance Certification such as CPA or ACCA is an asset.
• Longlisted candidates will require to undergo UNCDF
• Accountancy & Finance Test
• Minimum 7 years (Secondary Education), or Bachelor’s Degree (4 Years) of progressively responsible finance and accounting experience is required.
• Experience in project management and in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages.
• Experience in handling of web-based management systems and ERP financials, preferably the UNDP global financial and operational management system (ATLAS).

How to Apply

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