Operations Associate Job at United Nations Development Programme

• Contribute to an annual workplan for the Operations Team and monitor the implementation and monitoring;
• Participate in review meetings and provide support to the assessment of the managerial and operational capacities of implementing partners in collaboration with the programme and technical team;
• Provide technical support and guidance to colleagues on operational issues;
• Ensure a continuous and up-to-date flow of information between the CO and the RO as needed;
• Coordinate the pre-audit preparations for the CO to be audit ready and complete the pre-audit checklist;
• Prepare for internal and external audits and coordinating implementation of audit action plan by drafting periodic status update reports and collating supporting documents.
• Provide inputs to the preparation of procurement plans for the office and monitor their implementation;
• Generate procurement related reports; research and draft responses to enquiries;
• Review procurement requests and initiate procurement procedures for office and project equipment, supplies and services;
• Organize procurement activities and processes, including preparation and conduct of Request for Quotations, Invitations to Bid or Requests for Proposals, the opening and evaluation of tenders;
• Coordinate contract negotiations, prepare request for award of contract for the review and approval of relevant authorities, as required;
• Prepare Purchase Orders (PO) and contracts in and outside Atlas, create vendor profiles in Atlas;
• Review procurement processes conducted by projects; submissions to the Procurement Review Committee.
• Monitor and maintain office stationery supplies including maintenance of stock list of stationery, distribution of stationery and keeping a log of distribution;
• Coordinate assets management in the office, prepare and submit periodic inventory reports, coordinate physical verification of inventory items;

Required Skills and Experience:

• Secondary Education/University Degree in Business, Administration and Finance, would be desirable, but it is not a requirement.
• At least 6 years (Secondary Education) or 3 years (Bachelor Degree) of progressively responsible experience in administration, finance, procurement, human resources or logistic support services at the national or international level;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
• Experience in the use of ATLAS is an asset;
• Fluency in English is required; Working knowledge of another official UN language

How to Apply

Submit your CV and Application on Company Website: Click Here

Application Deadline: 10th April 2022.