Administration Support Officer Job at TotalEnergies

Administration Support Officer Job at TotalEnergies… See details on how to apply for the opportunities available at TotalEnergies.

RESPONSIBILITIES:

• Managing house leases/rents for expatriates.
• To ensure comfortable working conditions, regular communication with expats about their housing, schools, and other needs.
• Reviewing and processing expenses and reimbursements due to expats.
• Liaising with Government authorities on behalf of expats to ensure adherence to country regulations.
• Planning for the arrival of expats in the Country.
• Orienting expats on local customs, opening bank accounts, and other onboarding procedures.
• Management of vehicles for expats.
• Management of bills – Water, Electricity, Waste collection, Hygiene and Sanitation etc.
• To provide office administrative support, including office housekeeping, monitoring and managing office supplies such as stationery and other consumables.
• To coordinate arrangements for the meetings, visits, conferences.
• In charge of all visas, work permit, resident permits and other government requirement for expatriates and their families.
• Maintain administrative records for easy access by other stakeholders
• In charge of pest control for both offices and expatriate houses.
• Creating, updating, and maintaining purchase requisitions (PR) as per purchase procedures.
• Providing support to expats when and as required.
• To carry out any other duties as assigned by the Supervisor

Candidate profile

• An undergraduate degree in human resources, law, finance, business administration, logistics, or related fields.
• Excellent knowledge of laws, and practices relating to expats.
• Three years of professional administrative work experience in a reputable organization.
• Strong verbal and written communication skills.
• Outstanding problem-solving and organizational skills.
• Good working knowledge of Microsoft Office products.
• Fluency in French language – an added advantage.
• Ability to work independently.
• Adaptable to change and fast-acting.
• Ability to work in a multi-cultural environment and establish harmonious and effective working relationships both within and outside the organization is required.