Administrator Job at TechnoServe
Administrator Job at TechnoServe… See details on how to apply for the opportunities available at TechnoServe.
Description;
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Everyone deserves the opportunity to build a better future. This simple idea has been at the heart of TechnoServe’s work around the world for over 50 years. TechnoServe is a pioneer in leveraging the power of businesses and markets to create sustainable pathways out of poverty.
RESPONSIBILITIES:
- Coordinate meetings with project team, consultants and country office staff.
- Arrange meeting rooms, drafts and disseminates meeting agendas, prepares briefing notes and where necessary takes meeting minutes which may include preparing and disseminating materials as instructed.
- Organize meetings and workshops for the project, including travel arrangements and security.
- Draft correspondence including reports, contracts, and other administrative documents.
- Assume responsibility for document filing and develops office administrative procedures as required.
- Oversee transportation and vehicle management; coordinates domestic travel arrangements for the project team
- Day-to-day facilities management of the office, developing and maintaining good relationships with suppliers
- Supervise support staff such as project drivers
- Manage procurement as per TechnoServe’s procurement policy and national standards, liaising with the Operations team.
- Work with the TechnoServe Tanzania’s Senior Finance Specialist to implement all financial management policies and procedures
- Prepare accounts payable documents (e.g. invoices, payment requests) for approval
- Ensure all documents are filed and maintained for auditing purposes
- Manage payment of project bills and petty cash and ensures that receipts are kept for all expenses.
- Perform small-scale procurement, ensuring adequate stocks of all necessary supplies (e.g. stationery, water, etc.)
Required Skills and Experience:
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- Minimum 2 years of documented experience in an administrative /office management role
- Bachelor’s degree in Business Administration, Accounting or related field.
- Fluency in English
- Ability to develop well written and cohesive reports
- Knowledge of office software packages (MS Word, Excel)
Desired Skills:
- Self-starter, energetic, and friendly
- Comfortable with new ways of thinking and working
- Maintains integrity and personal reputation
- Reviews information quickly and does not hesitate to try out solutions
- Passionate about knowledge learning and sharing.
METHOD OF APPLICATION
If you have a disability that affects your ability to use our online system to apply for a position at TechnoServe please contact the Human Resources at [email protected] or call +1 202 785 4515.
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Application Deadline: 21st July 2023.
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