Administrative Assistant (Tanzania Country Office) Job at IUCN
Administrative Assistant (Tanzania Country Office) Job at IUCN… See details on how to apply for the opportunities available at IUCN.
Description:
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Established in 1948, The International Union for Conservation of Nature (IUCN) is a membership Union composed of both government and civil society organizations. It harnesses the experience, resources, and reaches of its more than 1,300 Member organizations and the input of more than 10,000 experts.
Responsibilities:
Front Office Management:
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- Handling and screening of all incoming calls and routing them to their proper recipient.
- Receiving IUCN visitors as the 1st IUCN contact person both on phone and reception and politely advising them accordingly.
- Handling and distribution of incoming and outgoing mail (i.e. from/to the post office, hand deliveries to the office and with assigned couriers provide services to and from office for all staff in respect of local and international mail services.
- Ensure that the front office equipment (i.e. printers, photocopiers) are always in good working condition and loaded with papers.
- Maintain the reception area neat and tidy and also display current IUCN publications at the front office desk.
General Office Administration Support:
- Support with typing and formatting of various documents.
- Filing documents at the central filing, retrieving and archiving of correspondences.
- Ensure that all the incoming invoices, delivery notes are received, recorded and forwarded to the finance and administration unit for final payment.
- Ensure that all invoices attracting VAT amounts are duly processed in a timely manner, same disseminated to the suppliers in good time.
- Take record of staff meetings and timely circulate to all staff.
- In liaison with the supervisor, assist administration and programme staff by providing specific administrative support e.g. making calls, scanning documents, photocopying, organizing meetings and events, making appointments, arranging travel, visa, airport transfers and distributions of documents.
- Support daily management of the Tanzania office general maintenance.
Qualifications:
- Diploma or degree in office management, business administration, or other closely related fields from a recognized institution.
- A minimum of 3 years experience in Office Management preferably in an International Organization or NGO environment.
- Basic reading, writing, and arithmetic skills are required.
- Familiarity with different management techniques.
- Computer use competency (MS-Office Suite)
- Ability to create, compose, and edit written materials.
How to Apply
Interested and suitable applicants should CLICK HERE to apply.
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Application Deadline: 18th October 2021.
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