Administrative Assistants x3 Job at Enabel
Administrative Assistants x3 Job at Enabel… See details on how to apply for the opportunities available at Enabel.
Description;
Enabel is the Belgian development agency. It implements Belgium’s governmental cooperation. The agency also works for other national and international donors. With its partners in Belgium and abroad, Enabel offers solutions to address pressing global challenges – Climate Change, Urbanisation, Human Mobility, Peace and Security, Economic and Social Inequality – and to promote Global Citizenship. With 2,000 staff, Enabel manages about 170 projects in twenty countries, in Belgium, Africa and the Middle East.
RESPONSIBILITIES:
You support various administrative tasks (filing, archiving, and follow-up of documents…) in order to guarantee efficient support to the department/supervisor/co-workers/project.
You organize internal and external meetings, workshops, conferences, missions or events and ensure that information is disseminated to all participants or stakeholders. (e.g., management of bookings, dispatch of invitations, prepare documentations for important meetings and workshops) etc
You maintain and ensure adequate office supplies, equipment, and facilities, for proper and smooth functioning of the office.
You ensure relevant correspondence and documents are filed and kept properly.
You receive and welcome guests, receive phone calls and transfer them to right contacts in order to adequately address them and/or orient them towards the internal contact needed.
You respond to emails, and communicate with clients, vendors, and other stakeholders in a professional and courteous manner.
You book travel and accommodations for executives and other employees, as well as preparing travel itineraries and expense reports.
You prepare invoices, expense reports, and other financial documents, as well as assisting with budgeting and forecasting.
Your profile
Required qualifications and experience.
A Tanzanian National
Bachelor’s degree in business administration or management from recognised institution.
Minimum 5 years of relevant experience in administrative tasks.
Specific experience as assistant in the field of accounting, procurement OR logistics (please develop this in your cover letter)
Experience working in International NGO is an added advantage
Required skills and knowledge.
Good knowledge of computer software (MS 365, SharePoint, etc.)
Excellent communication skills (verbal and written).
Excellent management and organisational skills;
Good Listening and Comprehension skills.
Excellent customer care skills.
A Good Team Player
A mastery of Time Management.
You are fluent in spoken and written Swahili. Considering the international environment in which you work, excellent knowledge of English is required.
We offer you
A fascinating job in an international environment.
A contract of not less than 24 months. You are based in either Tabora, Mwanza or Kigoma
A salary package that comprises the monthly gross salary, in accordance with our salary scales (Class 3), hospitalization/healthcare insurance, 13th month, double holiday allowance and reallocation allowance.
Relevant recognized experience for the function will be valorized.
METHOD OF APPLICATION
Submit your CV and Application on Company Website : Click Here
Closing Date: 11th November 2023.
