Camp Operations Accounts Assistant Job at Asilia Lodges and Camps Liimited

• Capture transactions for both internal usage and transfers i.e. beverage, food, housekeeping, fuel, spare parts consumptions, medicine, first aid, weather report, empty report and shop sales on daily basis and/or weekly basis.
• Ensure stock take in camps are done twice a month
• Ensuring every stock item has bin card
• Perform month end stock counts and generate inventory worksheet before stocktaking
• Maintaining Job card and repair history of each vehicle
• Responding to queries from Camp Manager, Base Operations and finance department
• Prepare stock variance report and inventory reconciliation
• Ensure proper hand over is performed at the Camp before off days/annual leave
• Ensure that minimum and maximum stock levels are observed
• Confirm the quality of all goods received in terms of quantity and expiry date
• Ensure that all issues requisitions are authorized and done using FIFO
• Ensure daily revenue and cost reports are accurately and promptly prepared
• Ensure the revenue receipts on hand agrees with the revenue shown on the shop report and bed night report
• Ensure the damaged shop items are promptly reported for replacement
• To liaise with front of house managers to ensure guests are briefed on the availability of shop items and the means of payments available
• Ensure all the items sold have receipts
• Ensure all items have price tags
• Ensure the prices that are on the price tags are also on the shop control sheet/Point of Sale
• Data entry for all fees paid at camp (i.e. park fees, camping/concession fees, activities, etc.).
• Handling TANAPA/NCAA Cards – Issue and safeguard the cards.
• Ensure strict precautions on overpayment and penalties
• TANAPA/NCAA reports are accurately and timelessly prepared
• Data entry for all petty cash payments with proper supporting and authority.
• Arrange for replenishment in order to maintain approved float.

Required Qualifications:

• Must have a qualification of an accounting/finance or any other business-related degree.
• At least two years of experience with financial analysis, financial reporting, stores and camp management
• Demonstrated experience organizing resources, attention to details, deadline-oriented, time management, data entry management, general math skills and establishing priorities
• Good communication skills/ good email etiquette
• Ready to work in bush camps