Executive Assistant Job at University of Dar es Salaam
Executive Assistant Job at University of Dar es Salaam… See details on how to apply for the opportunities available at the University of Dar es Salaam.
Descriptions;
Responsibilities:
- Be in charge of the day-to-day coordination of the Project workflow for the Project Implementation Unit (PIU).
- Handling incoming and outgoing mails, files, faxes, and email messages and ensuring that they are properly channeled to their respective destination.
- Handling all official travel-related matters for the project coordination team.
- Ensuring quality of all documents requiring approval/endorsement of the Project Coordinator/Deputy Project Coordinator.
- Typing letters, reports, and communications.
- Receiving telephone calls and taking messages.
- Taking meetings’ minutes and following up on the implementation of matters arising from the meetings.
- Ensuring that management decisions are properly and timely communicated to the project’s focal points and user departments.
- Scheduling appointments for the Project Coordinator and Deputy Coordinator.
- Responding to diverse enquiries and making decisions on matters intended for or delegated to the Assistant.
Qualifications:
- Applicant should possess form VI or IV Certificate of Secondary Education with passes in Kiswahili and English plus.
- Diploma in Office Management/Secretarial Studies (NTA 6) from a recognized institution with a typing speed of 50 w.p.m., manuscript and tabulation I and shorthand speed of 100 w.p.m.
- Possession of a degree from a recognized institution will be an added advantage.
- Experience of at least ten years as senior secretary or executive assistant, part of it on donor and/or government-funded projects.
- Experience in using internet-based applications and demonstrated computer skills especially using and working with Microsoft Office applications including MS Word, MS Excel, and MS Powerpoint, and other related applications.
How to Apply
Applications shall be submitted to the:
Deputy Vice Chancellor (Administration)
Mwalimu J.K. Nyerere Mlimani Campus
University of Dar es Salaam
P.O.Box 35091,
Dar es Salaam, Tanzania
Tel:+255 2410 394
Fax: +255 22 240718
E-mail: [email protected]
NOTE: Only shortlisted candidates will be contacted for an interview. Shortlisted candidates with certificates from foreign universities and secondary schools will be required to bring with them certificates of verification by TCU and NECTA respectively at the time of interview.
DEADLINE
Two weeks from the date of the first appearance of this advertisement. Applications bearing the evidence of having been posted before the deadline may be accepted if received within the processing time.
Application Deadline: 3rd January 2022.
