Finance and Administration Coordinator Job at D-Tree International

• Coordinating daily payments documentation with program, operations and initiators to optimize workflow.
• Compiling and filing payment documentation (supplier invoices, purchase orders, expenses claims, account payments) ensuring it is complete in safe custody.
• Following up with pending and cleared payments.
• Process staff advances and review retirements
• Manage CHVs Phone Insurance fund tracker
• Prepare CHVs stipend payment schedules
• Maintain, replenish and track the office petty cash as may be needed. This includes keeping track of petty cash expenses in a proper excel cash register, keeping receipts both in physical and electronic filing systems.
• Support daily office accounting and financial functions such payment processing (PVs preparation etc.), tracking of payments (cleared and pending ones), tracking of accrued payments on regular basis etc.
• Perform timely updates of cash registers for bank and mobile money accounts to make sure that at all times the registers are up-to-date.
• Support submission of ZSSF contributions, ZHESLB and other statutory submissions.
• Timely scanning and filling of transactions in both electronic and physical filing systems with deliberate effort to improve the physical filing system.
• Be a bank/mobile money accounts’ agent (backup initiator) and undertake related duties from time to time.
• Coordinate general office operations: office maintenance, utilities credit refilling, supply and equipment purchasing, office security, cleaning e.tc.
• Provides administrative support for the early stages in the procurement process; identifying vendors, collecting quotations and ensuring documentation is complete and ensuring use of correct forms.
• Backstopping on custodianship of office items like cabinet keys, office keys etc.
• Monitor stock of office supplies and purchase supplies when needed
• Ensure a permanent functioning power supply through city power and generator backup through hardware maintenance procedures, including ensuring a minimum stock of fuel if required
• Provide back up support on the process of attaining work and residence permits for international staff, volunteers or interns.
• Other duties as may be assigned by the supervisor that support a high functioning program office

Qualifications:

• Minimum 1-2 years’ work experience in a similar position
• Diploma in accounting or relevant qualification (Business Administration/Management or related field)
• Proficient spoken and written English
• High degree of integrity and ability to maintain confidential and sensitive information
• Strong IT skills, including proficiency in Microsoft Word and Microsoft Excel
• Good time management, with the ability to manage multiple activities and priorities simultaneously
• Must be able to work independently, multi-task, collaborate with a distributed team, be persistent and work under tight deadlines with minimal supervision
• Results-oriented, responsible and strong attention to detail
• Ability and willingness to travel nationally as necessary
• Priority will be given to people residing in Zanzibar

How to Apply

Submit your CV and Application on Company Website: Click Here

Application Deadline: 20th April 2022.