Operations Assistant Job at UNICEF

• Appropriate and consistent interpretation and effective implementation of administrative policy and instructions to support field office and operations.
• Technical assistance and support in promoting and coordinating cost effective and best practices in travel management, property management.
• Effective and cost-efficient events and conferences management
• Property management, office equipment, vehicles.
• General Administrative and Finance Duties.
• Support in HACT assurance activities.

SUMMARY OF KEY RESPONSIBILITIES/ACCOUNTABILITIES:

• Analyses and maintains an overview of the work of the field office to ensure timely operational support is provided in general and specialized areas.
• Supports management of office premises, establishes routine vehicle maintenance, and supervises office drivers.
• Provides practical input on implementation of administrative guidelines, in close coordination with Operations Manager.
• Updates staff on administrative policies, instructions, rules, and regulations. Briefs and assists arriving and departing staff on basic administrative procedures and requirements.
• Contributes to recommendations on the improvement of internal controls systems considering the prevailing conditions in the locality.
• Keeps supervisor abreast of potential problem areas, makes recommendations for follow-up actions, prepares reports and evaluations on general administrative or specialized tasks
• Provides travel assistance to staff members for travel arrangements and entitlements based on the organization’s rules and policies. Assists in the preparation of budgets on travel costs and maintains travel budgetary control records. Processes travel claims. Briefs/de-briefs staff members on issues relating to administrative matters such as security clearance and documentation procedures.
• Supports procurement/management of administrative supplies, office equipment and vehicles. Maintains inventory of office items. Establishes an office supplies monitoring system. Ensures that services and maintenance of premises and equipment are in accordance with organizational standards.
• Facilitate in follow up and implementation of HACT assurance activities/recommendations,
• Maintains inventory of office items. Establishes an office supplies monitoring system. Ensures that services and maintenance of premises and equipment are in accordance with organizational standards.
• Maintains admin related hard and electronic files, updates data bases ensuring timely and appropriate recording, safekeeping and disposal of information.

To qualify as an advocate for every child you will need to have the following…

• Completion of secondary education, preferably supplemented by technical or university courses in a field related to Finance, Business Administration, and Economics, Administration or other related fields.
• Five years of progressively responsible clerical or administrative work Experience of working in UN agencies is an asset.
• Fluency in English and Kiswahili, knowledge of any other UN work language is an advantage

How to Apply

Submit your CV and Application on Company Website : Click Here

Application Deadline: 10th August 2022.