Project Assistant Job at United Nations Educational, Scientific and Cultural Organization

Responsibilities:

• Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work plans;
• Assist in the coordination of project-related administrative and financial matters;
• Provide support to administrative and logistical arrangements for meetings, workshops, and courses in connection with the Project.
• Establish and maintain an organized filing system for all financial and administrative related project issues
  Long Description
• Assist in maintaining accounting records of project finance transactions and performance for all resources by providing necessary financial information and analysis, including implementation rate against indicators and results
• Ensure that all resources are adequately accounted for on regular basis, including settling of acquittals.
• Ensure financial reports and requests are supported by original receipts, invoices or payment statements and timely submitted to the Finance and Administration Office and follow-up close of the activity/contract.
• Ensure that contractual processes follow the stipulated UNESCO procedures;
• Clear and ensure delivery of equipment and supplies procured for a project;Assist in maintaining accounting records of project finance transactions and performance for all resources by providing necessary financial information and analysis, including implementation rate against indicators and results
• Ensure that all resources are adequately accounted for on regular basis, including settling of acquittals.

Qualifications: 

• A university degree in a relevant social sciences field, such as project management, economics, finance, accounting, or administration.
• At least 3 years of relevant work experience, in administrative work and accounting/finance is required
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling web-based management systems.
• Fluency (oral and written) in English and Swahili.
• Previous experience in development assistance or related work especially in the UN will be an added advantage.