Senior HR & Administration Officer Job at Good Neighbors

• Managing staff recruitment and conduct employee orientation, development, and training.
• Check each departments’ annual plan and prepare annual recruitment plan including sharing appropriate schedule and procedures required with all departments.
• Processing and managing work, residence permits and camp permits for expatriates including renewals and annual returns.
• Manage performance management process by ensuring;
  • Staff annual goals and job description are in place
  • Staff performance tools are in place
  • Mid and final appraisal is conducted to all offices within time
  • Review appraisal reports and give feedback accordingly
  • Appraisal documents are properly filled and kept in employees’ files
• Manage HR activities through HR system and ensure system is effectively used.
• Develop and implement staff training, programs and development activities.
• Review, develop and execute of HR policies.
• Prepare employees contracts and develop terms and conditions.
• Manage health and safety issues in workplace.
• Managing disciplinary issues, addressing employees concerns and announcing changes or information from management to staff.
• Manage and monitor HR budget including salary, statutory and other expenses.
• Provides support to employees in the interpretation of HR policies and guidelines.

Administrative Functions:

• Prepare and organize filing systems and record keeping for important and confidential organization documents i.e. contracts, MOUs, reports and ensuring unified filling system.
• Act as contact person to communicate with Area Offices and report to in charge person for follow up.
• Manage rental office issues including rent contract review, signing, renewals, rent fees, withholding taxes, documentation, communicating with landlords and other related duties as may be directed.
• Preparing administration expense reports and related budgets as may be assigned.
• Managing organization compliance including drafting and sending documents to the government and other stakeholders for registration, annual fees payments, license etc.
• Drafts administration forms and other related documents.
• Manage Docswave system to ensure efficient performance including registration of staff, annual payment, uploading of required documents and contacting IT for any inquiry etc.
• Coordinating and facilitating CD’s calendar to arrange appointments, meetings, and conferences in consultation with Travel and Logistics in charge person.

Qualifications and Experiences:

• Bachelor degree in Human Resource Management, Administration or related field.
• Five (5) years’ experience in human resource and administration (experience with NGO is an added advantage)
• Solid knowledge of office management and procedures
• Experience with HR Management Software (e.g. payroll systems)
• Excellent communication skills
• An excellent written and oral command of English and Swahili
• Leadership skills, problem solving skills, creativity in decision making