Project Support Officer Job at University of California San Francisco
Project Support Officer Job at University of California San Francisco… See details on how to apply for the opportunities available at University of California San Francisco.
Description:
The University of California San Francisco (UCSF) is engaged in a five-year Cooperative Agreement with the U.S. Centers for Disease Control and Prevention-Tanzania (CDC-Tanzania) to provide strategic information and health information systems (HIS) technical assistance to the Ministry of Health, Community Development, Gender, Elderly and Children (MOHCDGEC) as well as the United States’ President’s Emergency Plan for AIDS Relief (PEPFAR) and their implementing partners (IPs).
RESPONSIBILITIES:
- Support office and facilities management including routine maintenance of office equipment. Maintain and order office supplies.
- Coordinate procurement.
- Disseminate any administrative policies and SOPs to staff.
- Organize meetings, workshops, and conference calls.
- Collaborate with finance team to arrange for travel and accommodation for staff and visitors, as needed.
- Provide a range of secretarial and administrative services, including coordinating project meetings and trainings.
- Provide support on implementation and administrative activities to the program team in the development and delivery of projects in line with established project plans and objectives.
- Support the PMTCT cascade evaluation activities by conducting brief follow-up phone interviews with participants and preparing required reports.
- Support UCSF-Global Programs finance team as required.
- Control access to the office for visitors and guests.
- Ensure reception area is clean and neat and overall office environment is safe, clean, and organized.
- Direct visitors by maintaining employee and department directories.
- Organize courier deliveries.
- Liaise with the Global Operations Team in San Francisco as needed.
- Carry out any other duties as assigned.
- Periodic travel (10% or less) within Tanzania may be required.
Experience, skills, and minimum required qualifications:
- Bachelor’s degree in Public Administration or equivalent from any recognized institution.
- 3-5 years’ experience in office administration, preferably in non-profit and/or PEPFAR organizations.
- Strong computer skills, particularly with the Microsoft Office Suite, including Teams, as well as Zoom.
- Must be able to set up and maintain moderately complex filing systems and records.
- Excellent communication, organizational, and interpersonal skills.
- Ability to work professionally and collaboratively in a multicultural, internationally based team setting.
- Fluency in oral and written English and Kiswahili are required.
METHOD OF APPLICATION
All applicants must address each selection criterion detailed in the minimum requirements above with specific and comprehensive information supporting each item. All applications must include the following:
- A current CV with names and telephone numbers for at least 2 referees, of which one should be from your current employer.
- Copies of academic and professional certificates Applications and supporting documents should be sent via e-mail to [email protected].
NOTE: Only short-listed candidates will be contacted.
Application Deadline: 24th February 2023.
