Executive Assistant (8 Positions) Job at The National Social Security Fund… See details on how to apply for the opportunities available at The National Social Security Fund.
Description:
The National Social Security Fund is a friendly service organization that exists for the public good. It offers social protection to all Kenyan workers.
Responsibilities:
- Compose correspondences for the respective Officer’s signature.
- Format, proofread and assemble correspondence reports.
- Arrange for photocopies and telephone ‘ callbacks’ where necessary.
- Screen and forwards calls, take messages and schedule appointments and re-route calls elsewhere when necessary.
- Maintain the Officer’s diary, coordinate schedules of meetings/appointments, arrange meeting venues and prepare meeting files.
- Manage clients’ hospitality and provide backup data as needed.
- Arrange for the supervisor’s travel itinerary through agents where necessary.
- Support the management of office materials through purchase requisitions.
- Handle internal and external correspondence.
- Manage imprest for office and supervisor’s use.
- Ensure the security of office records, equipment and documents including classified materials.
- Monitor the environment in which the organization operates.
- Establish and monitor procedures for correspondences, record keeping and file movements.
- Ensure the security, integrity and confidentiality of data.
Required Qualifications:
- Degree in Secretarial Studies or related field.
- Diploma in Secretarial Studies/ Secretarial course stage III.
- Minimum KCSE C+ (Plus).
- Member of the relevant professional body and in good standing.
- At least five years’ work experience.
- Proficiency in Computer Applications from a recognized institution.
How to Apply
Submit your CV, copies of relevant documents and Application to [email protected]
Use the title of the position as the subject of the email
Or
In an envelope that is clearly marked indicating the position you are applying for to:
The Managing Trustee/CEO
National Social Security Fund
P.O. Box 30599-00100
NAIROBI
Application Deadline: 17th January 2022.