Grant Officer at Frankfurt Zoological Society Zambia

Grant Officer at Frankfurt Zoological Society Zambia
  • Company: Frankfurt Zoological Society Zambia
  • Location: Zambia
  • State: Zambia
  • Job type: Full-Time

Frankfurt Zoological Society conserves wildlife and ecosystems focussing on protected areas and outstanding wild places. FZS maintains long-term conservation programmes in Africa, South America, Asia and Europe. The Africa Programme is FZS’ largest and oldest and is active in five focal countries: the Democratic Republic of Congo, Ethiopia, Tanzania, Zambia and Zimbabwe (

FZS Zambia has been active in the North Luangwa Ecosystem since 1986 and Nsumbu since 2017, working to conserve these globally important wilderness areas. FZS-Z supports effective and efficient protected area management, with a focus on law enforcement, conservation education and empowering communities in GMAs to manage their own resources. FZS-Z continues to seek to expand its activities both in geographical and thematic scope. FZS-Z’s work is currently funded with significant grants from FZS core funding, international government partners and private donors.

A new position is now available to support the management of the FZS-Z fundraising and third party donor strategy, through supporting the administration of grant contracts and reporting compliance, and the development of proposals.

  1. Position & location

FZS Zambia Grant Officer (GO)

This position, based in Lusaka, will provide support for proposal development and grant management to the FZS Zambia Grant Coordinator (GC) overseeing third party donor grants for North Luangwa Conservation Programme and Nsumbu Tanganyika Conservation Programme.

  1. Position in the organisation
  • The GO reports to the GC for FZS Zambia
  • The GO will liaise with staff within FZS Zambia and FZS HQ involved in supporting FZS Zambia with managing donor-funded projects
  • The GO will work closely with FZS Zambia GC and field project staff as part of a team effort to ensure current relationships with partners are supported rather than replaced
  1. Purpose of the job

This position is meant to support the FZS GC with all aspects of grant development, coordination and administration. However, the position holder would ideally build their capacity in this position and would take on the management of their own grants over time. The timeframe for this development is fully dependent on the experience and capacity of the successful candidate.

  • Support the FZS-Z GC and field programmes in developing donor proposals and budgets
  • Support the management and coordination of approved grants to ensure donor expectations are met with regards to technical and financial reporting, and monitoring and evaluation plans are developed
  • Support the effective and transparent management and compliance with donor guidelines, grant contracts, and administrative obligations therein
  • Maintain FZS-Z’ reputation as the most effective organization in large landscape protected area management in Zambia

Main Outputs:

To align with FZS-Z Objectives and Strategies and in collaboration with GC:

Grant Development

  • Support the FZS Zambia GC in all aspects of grant development
  • Monitor trusts, foundations, bilateral partners and donors ‘notifications of funding’
  • Support the development of project concepts, associated budgets and operational plans in line with the FZS Third Party Donor Handbook
  • Support the establishment and coordination of teams for technical and financial input for proposal development

Grant Coordination

  • Support the FZS Zambia GC in all aspects of grant coordination
  • Support timely initiation and coordination of work plans, reports, proposal writing and budget development
  • Support partnerships with key donors, project partners and sub-grantees for effective information flow

Grant Administration

  • Support the FZS Zambia GC in all aspects of grant administration
  • Support monitoring of governance and financial management
  • Ensure grant management compliance with FZS internal and donor policies

Grant Monitoring & Evaluation

  • Support the development and implementation of effective, quality, results-based planning, monitoring & evaluation systems and processes
  • Support the collation and dissemination of outcomes, impact and lessons learnt

Donor Relationships & Communications

  • Maintain (for Zambia) the central FZS donor database that corroborates with FZS HQ
  • Support FZS Zambia donor liaison and other relevant public relations activities
  • Support FZS Zambia communications offices in development of non-proposal/report materials, media, and presentations for PR/fundraising

Job requirements

Qualifications and experiences – required:

  • Proven experience preferably in the national and international conservation or development arena
  • Exceptional interpersonal and communication abilities, including a strong focus on excellent writing skills
  • Minimum 2 years’ experience managing third party donor funded projects
  • Experience developing and maintaining partnerships with a diversity of key stakeholders
  • Proven experience in database management
  • A BSc or higher degree in conservation-related field (preferred), administration or other relevant field, and at least 2 years practical experience in relevant fields, preferably in Africa
  • Ability and willingness to travel nationally
  • High level of experience in Microsoft Office
  • Fluency in English both written and oral required, strong focus on excellent writing skills
  • Willingness to work long hours when required to meet deadlines

Behaviour competencies:

  • High levels of attention to detail
  • Team participant
  • Excellent planning and organising skills
  • Ability to multitask
  • Adaptability to and experience with different cultures
  • Persuasiveness and negotiation skills
  • Networking (building and maintaining relationships)
Method of Application

If you are interested to apply for this position please send your CV and a coverletter outlining why you are interested to [email protected] before 27th September 2020 with the subject line: “Application for Grant Officer position with FZS Zambia” Protection Status