Operations Assistant Job at Co-Impact

Operations Assistant Job at Co-Impact… See details on how to apply for the opportunities available at Co-Impact.

Descriptions;

Responsibilities:

• Supporting the HR function with coordination of recruitment of new positions;
• Coordinating the onboarding of new team members, including but not limited to working with the EORs to ensure all paperwork is received and processed in due time, proper technology is procured and setup, welcoming and other onboarding orientations are set up, etc.
• Assisting with projects related to the organization’s people- and culture-related projects.
• Dedicated calendar management for the Operations team and other senior members of the Co-Impact team, including scheduling and confirming meetings, reserving meeting rooms, and preparing relevant materials.
• Partnering with Administrative team in supporting complex scheduling for other members of the team.
• Arranging often complex travel itineraries, including reserving airline tickets and hotels, coordinating trips with other travelers, and compiling and submitting visa applications.
• Handling expense reporting for senior members of the team.
• Managing the logistics for various projects and special events.
• Managing, tracking, and replying to web portal inquiries; screening incoming correspondence, elevating to appropriate team members and drafting routine project correspondence.
• Gathering and organizing briefing materials in advance of meetings as requested.

Qualifications and Experience:

• Bachelor’s degree and/or greater than two years of relevant experience and/or training; or equivalent combination of education and experience.
• Experience in HR support preferred.
• Experience with complex global scheduling.
• Ability to seamlessly and diplomatically interact with a wide range of donors, external partners, co-workers, and the general public.
• Willingness to collaborate and contribute where the team needs help. Thrives in fostering an environment that promotes shared communications, efforts, and results.
• Ability to quickly adapt to using other software tools (project management software, database software, contact management systems, etc.) for managing a range of operational processes.
• Proficiency in technology, including Microsoft Office and Google Suite products, Slack, Zoom, cloud storage platforms, etc. Experience with Salesforce a plus. Comfort in learning and using new digital tools and supporting others in using such tools.

How to Apply

Submit your CV and Application on Company Website : Click Here

Application Deadline: 3rd February 2022.