Senior Operations Officer Job, Global Travel and Country Operations at Results for Development Institute… See details on how to apply for the opportunities available at Results for Development Institute.
Description;
Results for Development was established in 2008 in response to a need for an organization that could work at the nexus between thinking and doing, with skill not just in developing promising, evidence-based ideas but also in the arduous art of applying them in practice.
Responsibilities:
Travel Management
- Manage relationship with R4D travel agents and visa vendor including ensuring appropriate knowledge sharing, managing unused ticket credits, and troubleshooting as necessary
- Advise R4D staff on rules and regulations for travel and act as the key point of contact for staff on travel-related questions and issues
- Oversee Travel Policy compliance and maintenance
- Support program teams with Group Travel SOP’s
- Monitor travel database for emergencies and coordinate closely with the CMLT and HR in response to incidents
- Develop and maintain a travel authorization system
- Analyze and prepare reports on travel spending
Country Operations
- Ensure consistency across all country operations; work with country operations and finance officers to develop policies, procedures and protocols that fit local context and conform to R4D global guidelines
- Support country teams to develop and manage vendor relationships for each office (i.e., direct billing hotels, driving services, local travel agents)
- As needed, support the Executive Leadership Team in decision making related to establishing presence in new geographies.
- Lead all country start up and close out activities including managing registration with local lawyers
Safety and Security
- Lead on emergency preparedness planning
- Liaise with R4D’s CMLT (Crisis Management Leadership Team) on the safety and security for all R4D personnel and assets countrywide
- Develop strategies to continuously improve and refine security management systems for effectiveness and efficiency, considering evolving project needs, team dynamics, and project mission.
- Collaborate with HR on staff safety and security training needs
- Review and update the Security Management Plan (SMP) for each office on a quarterly basis, and more frequently if changing security situation warrants
- Ensure offices have adequate life safety measures and conform to the SMP
- Develop Standard Operating Procedures, including but not limited to access to R4D offices, travel procedures, communications, and implementation of Minimum-Security Standards
- Serve as a member of the CMLT
- Develop and deliver training for all staff to ensure uptake of safety and travel policies and SOPs
- Provide orientation and pre-deployment briefings directly or indirectly to all staff traveling into assigned area
- Provide travel recommendations and restrictions to ensure staff receive personal risk mitigation advice specifically tailored to the individual, their personal background, their region of travel and their anticipated task. (Human Resources will lead on medical related travel matters with ISOS and directly with staff for privacy compliance – this role will liaise with HR as needed.)
- Support project teams by advising on workplans and access to ensure project plans are aligned with SMP and SOPs as required
- Support business development proposals with sound safety and security assessments and approaches
- Keep abreast of conditions in R4D’s operating locations and update management of safety and security concerns affecting staff and travelers
- Partner with HR to manage the contracting of safety and security vendors with support from procurement
Qualifications
- 7 years’ global operations experience with international development activities with increasing levels of responsibility preferred
- Undergraduate degree in business and/or public administration, management, or a related field or master’s degree preferred
- Experience developing corporate level policies and manuals related to travel and safety and security
- Previous experience working with USAID, FCDO, UN agencies, and Gates Foundation grants and contracts strongly preferred
- Experience developing and delivering training programs
- High level of proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word, required
- Willingness to travel internationally and domestically, as needed
- Enthusiastic about joining a diverse and inclusive work environment
- Ability to work both independently and as part of a team
- Motivated to learn, grow, contribute, and produce high quality results
