Fleet & Administrative Assistant (3) Job at World Vision Kenya

Fleet & Administrative Assistant (3) Job at World Vision Kenya…See Details on how to apply for the job vacancy available at World Vision Kenya.

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• Fleet & Administrative Assistant (3)

Responsibilities:

Administrative Support Services 40%

• Facilitate receipt, recording, and distribution of parcels and mails
• Safeguard and filing of all documents generated in the Administration department.
• Support the Administration Manager in preparation of documents needed for supplier payments, and forwarding them to Finance for payment.
• Keep vehicle movement logbook up to date.
• Support in the retrieval of documents during audits
• Prepare monthly and other vehicle reports and file copies of the same after approval.
• Forward all invoices, receipts, and fuel returns to fleet management for the payment process.
• In case of accident/ incident, notify the fleet office and forward detailed reports and necessary documents for claim processing
• Facilitate delivery of goods from suppliers/ stores to the field offices
• Carry out office errands as directed by the supervisor
• In collaboration with the Administration, the department liaise with service providers to ensure quality services

Staff & Visitors Facilitation 40%

• Timely facilitation of staff to and from work and to other official duties.
• Ensure courteous facilitation of visitors, partners, and donors to the field and other official engagements.
• Ensure the safety of staff, vehicle, and other road users while on a trip
• Ensure mobilization of all resources necessary for safe and effective staff facilitation
• Work with respective staff to plan and coordinate field facilitation services.

Vehicle Maintenance and Management 15%

• Ensure vehicle cleanliness all the time.
• Keep vehicle movement logbook up to date.
• Check mechanical and operational soundness of the vehicle.
• Ensure that the vehicle allocated to you has all the necessary safety and security equipment.
• Ensure that the vehicle is serviced and maintained as recommended by the manufacturer.
• Check and ensure that all vehicle tools and accessories are in place and in good working condition.
• Undertake minor repairs and recommend for major vehicle repairs.
• Ensure that vehicles are parked in secure areas when traveling
• Keep abreast of traffic laws and ensure adherence.
• Surrender vehicle keys and fuel card to the fleet office at the end of every trip
• Report all vehicle malfunctions to the fleet office.
• Initiate procurement process for all motor vehicle repairs and maintenance.
• Ensure display of insurance certificate stickers in the vehicles allocated to them.
• Facilitate annual government inspection of vehicles allocated to you as may be necessary.

Others 5%

• Attend and actively participate/lead trans teams, group devotions, chapel, and other events.
• Coordinate and participate in the rollout and implementation of departmental initiatives.
• Participate in committees and task forces, as assigned.
• Perform any other duties assigned from time to time.

Qualifications;

• Diploma in Business Management or related field from a recognized institution
• At least five years’ experience administrative work and in driving class A (Motor omnibus), B, C, and E vehicles with safe driving records.
• Computer skills, including proficiency in MS Office suite
• Valid driving license with class A, B, C, and E
• Valid driving license with class A, B, C, and E
• Basic knowledge of vehicle maintenance
• Automobile Association of Kenya competence certification.
• Current Certificate of Police clearance
• Training in automobile engineering is an added advantage
• Training in defensive driving from a recognized institution
• Training in First Aid
• Ability to conduct minor diagnosis and troubleshoot
• Knowledge of transport regulatory acts/Law
• Experience in Nairobi city driving and be conversant with the entire country road network
• Track record demonstrating high integrity, reliable and dependable
• Excellent communication skills
• Ability to work with minimal supervision.

How to Apply

Interested applicants should CLICK HERE to apply.

Application Deadline:11th March 2021.