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Apply for Job Vacancies At Masinde Muliro University

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MASINDE MULIRO UNIVERSITY OF SCIENCE AND TECHNOLOGY
(MMUST)
Tel: +254 702597360/1 P.O Box 190
+254 733120020/2 Kakamega – 50100
+254752505222/3 Kenya

E-mail dvc-af@mmust.ac.ke

Website www.mmust.ac.ke
Office of the Deputy Vice Chancellor (Administration & Finance)
VACANCY
In pursuit of its mission to provide excellent University education, training and research through
integrating science, technology and innovation into quality programmes to suit the needs of a dynamic
world, Masinde Muliro University of Science & Technology invites applications from suitably qualified
candidates for the following vacant positions.
Dean of Students Grade XV One (1) Post (AD/01/09/19)

Minimum Criteria for Appointment

Applicants must possess a Ph.D. in Education, Social Sciences or its equivalent from a recognized
University with ten (10) years working experience, three (3) of which as Deputy Dean of Students or
an equivalent position; and is a member of a recognized association of the profession.

Job Description

Reporting to the Deputy Vice-Chancellor in charge of Academic and Student Affairs the
successful candidate will

 Formulate the development of annual work plans to facilitate work distribution and ease
of running departmental activities.
 Coordinate the development of the departmental annual budgets to ensure the department
is allocated necessary funds for the smooth running of departmental activities.
 Develop policies related to student welfare to ensure student satisfaction is prioritized to
facilitate a good learning environment.
 Allocate responsibilities within the department on a daily basis to ensure all planned activities
are well executed.
 Appraise staff in the department annually to maintain and retain high performing
employees in the department.
 Coordinate review of student organization constitutions and other policies on student welfare.
 Liaise with other departmental sections on a regular basis to ensure student welfare services
are up to date.
 Coordinate activities of student council whenever the need arises for the efficient running of
their welfare activities.
 Organize student leader elections annually to ensure the safety of University students.
 Oversee the organization of student entertainment in order to promote student interactions.
 Process student disciplinary cases when the need arises to deter unethical behavior that
damages the university image and reputation.
 Supervise and coordinate student publications annually.
 Coordinate student weddings and funerals when the need arises to facilitate the smooth flow of planned
activities.
 Act as the custodian of student organizational assets to ensure they are well maintained and
secured at all times.
 Oversee and coordinate student center facilities on a daily basis to establish order.
 Conduct research on emerging student issues and share the information with management
for decision making purposes.
 Ensure that activities of students with special needs are well catered for and their
needs met.
 Oversee registration of clubs in order to keep track and monitor club activities.
 Coordinate the sensitization of the student community on emerging issues to ensure they are well
informed.
 Liaise with other departments offering welfare services to students to ensure seamless
delivery of services to students.
 Provide guidance to students seeking financial assistance to ensure they do not miss out on
academic opportunities.
Deputy Dean of Students Grade XIV One (1) Post (AD/02/09/19)

Minimum Criteria for Appointment

Applicants must possess a Master’s Degree in Educational Psychology or Social Sciences with twelve
(12) years working experience, three (3) of which as Senior Assistant Dean of Students Scale 13 or its
equivalent. In addition, they must be registered with relevant professional body and be ICT Competent.

Job Description

Reporting to the Dean of Students the successful candidate will

 Provide insight in formulating departmental work plan to ensure smooth operations of
departmental activities.
 Prepare departmental annual budgets to ensure the department is allocated necessary funds
for smooth running of departmental activities.
 Conduct review of student organization constitutions and other policies on student welfare.
 Ensure that student welfare services are up to date for proper and fair treatment of
University students.
 Liaise with the Dean of Students in coordination of activities of student council whenever the
need arise for the efficient running of their welfare activities.
 Liaise with the Dean of Students in coordinating student leader elections annually to ensure
safety of University students.
 Ensure the organization of student entertainment in order to promote student interactions.
 Process student disciplinary cases when need arises to deter unethical behaviors that
damage the university image and reputation.
 Provide assistance in supervision and coordination of student publications annually to regulate
the information.
 Ensure student organizational assets are secure and well maintained at all times to deter theft.
 Provide assist in coordination of student center facilities on a daily basis to establish order.
 Coordinate activities of students with special needs to ensure they are well catered for.
 Liaise with the Dean of Students in registration of club in order to keep track and monitor
club activities.
 Provide assist in sensitization of student community on emerging issues to ensure they are
well informed.
 Provide guidance to students seeking financial assistance to ensure they do not miss out on
academic opportunities.
Students Counselor Grade XII One (1) Post (AD/03/09/19)

Minimum Criteria for Appointment

Applicants must possess a Master’s Degree in Counseling Psychology, Psychology, Guidance and
Counseling or Psychiatry with six (6) years working experience three (3) of which as Senior Assistant
Students Counselor Scale 11 or its equivalent OR Bachelor’s Degree or its equivalent in Counseling
Psychology, Psychology, Guidance and Counseling or Psychiatry with twelve (12) years working
experience, three (3) of which as Senior Assistant Students Counselor Scale 11 or its equivalent.
Applicants must be registered with relevant professional body and be ICT Competent.
Job Description

Reporting to the Dean of Students the successful candidate will
 Participate in the development and regular review of departmental policies for smooth
running of the departmental activities.
 Develop departmental annual work plan to enable effective running of activities and
management of resources.
 Prepare departmentalreports on quarterly basis for management and decision making.
 Supervise subordinate staff in the department on a daily basis to ensure service delivery is of
high quality.
 Coordinate counseling activities in the department on a daily basis for facilitation of student
welfare.
 Liaise with other counselors from other Universities to address diverse challenges faced by
clients and provide support on how to overcome the issues.
 Maintain accurate up to date and systematic records of counseling sessions for compliance with
the service’s code of confidentiality, professional standards for current and future decision
making.
 Respond to emergencies and consultation requests from staff regarding students
who are experiencing mental health crises and escalate to qualified specialist.
 Organize workshops in the University to sensitize the student community about addiction
and behavior disorders and develop strategies to cope with those problems.
 Evaluate students’ mental and physical health, addiction, or problem behavior and assess their
readiness for treatment.
 Conduct outreach programs within the University to help students identify the signs of
addiction and behavior disorders as well as to steps to take to avoid such behavior.
 Organize regular training for peer counselors to assist the Counseling Unit in
providing counseling services to student community as and when required.
 Participate in disciplinary sessions for the students especially where clients are involved to
ensure that a specialist advice is made to the Disciplinary Committee for appropriate verdict.

Senior Procurement Officer Grade XIII 1 Post (AD/04/09/19)

Minimum Criteria for Appointment

Applicants must possess a Master’s Degree in Procurement and Supplies with nine (9) years working
experience, three (3) of which at the level of Procurement/Supplies Officer Grade 12 or its equivalent.
In addition they must possess a current practicing license, registered with relevant professional bodies
and be ICT competent.
Duties and Responsibilities
Reporting to the Deputy Vice Chancellor in charge of Administration and Finance the Senior
Procurement Officer will
 Manage the procurement and supplies function in the Institution from tendering, procurement
to disposal.
 Maintain and updated record of all stores, machinery and equipment.
 Ensure the provisions of the Public Procurement and Disposal Act 2005 are adhered to.
 Liaise with suppliers to ensure prompt and accurate deliveries.
 Supervise and liaise with staff within the department.
 Ensure that all documents relating to procurement are handed over to finance section for timely
payment of suppliers.
 Coordinate stock taking, stock control and verification of materials.
Manager ICT Services Grade XIV 1 Post (AD/05/09/19)
Minimum Criteria for Appointment
Applicants must possess an earned PhD in Information Technology/Computer Science/Computer
Engineering or its equivalent from a recognized University, with at least six (6) years working
experience in a relevant field, three (3) of which at the level of a Systems Analyst/Programmer,
Systems/Database/Network Administrator/Computer Technologist Grade 13 Or M.Sc. in Computer
Security or Information Security or Digital Forensics or any other related field with nine(9) years
working experience, three(3) of which at the level of Systems Analyst/Programmer,
Systems/Database/Network Administrator/Computer Technologist Grade 13.In addition, candidates
must have professional certifications in MCSE, CCNP, CERT, CISA, CISM, or any other relevant
certifications. Those with knowledge of Network Resource Sharing and Security, Server, Firewall, Active
Directory and Proxy Configurations will have an added advantage.
Job Description

Reporting to the Deputy Vice Chancellor Administration and Finance the Manager ICT Services will

 Prepare strategic and operational plan for the Directorate to serve the ever growing needs
of the University.
 Coordinate the acquisition of hardware and software geared towards improvement of
University automation in line with international standards.
 Oversee IT operations by analyzing and designing Information Systems to aid in timely
delivery of solutions.
 Maintain the ICT Infrastructure to ensure a good learning and operational environment in
the institution.
 Represent the directorate at the senate to ensure the directorate issues are articulated and
implemented.
 Direct, develop, and supervise department staff by providing technical hands on leadership
to the technical team.
 Develop, revise, and maintain a set of comprehensive ICT policies and procedures.
 Manage and maintain of University website.
 Publicize University programmes to prospective clients through the web.
 Establish collaborations and strategies for the improvement of web metrics ranking of the
University.
 Represent the Directorate at official University functions and events.
 Prepare monthly reports on the operations of the directorate to measures its performance.

Assistant Registrar – Council Secretariat Grade XII One (1) Post (AD/06/09/19)
Minimum Criteria for Appointment
Applicants must have a Bachelor’s Degree in Law (LL.B) or in humanities from a recognized
University; those with a Master’s Degree in Law, Public Administration, Education, and Human
Resource Management will have an added advantage. In addition, candidates must be holders of
Certified Public Secretary CPS (K); with five (5) years cumulative relevant work experience in an
institution of higher learning, public/private sector, or a large corporation; must be a Member of
Institute of Certified Public Secretaries of Kenya, ICPS (K) or Law Society of Kenya (LSK) in good
standing and must be proficient in computer applications.
Job Description

Reporting to the Vice Chancellor the successful candidate will:
 Manage all Council and Committee meeting logistics, attend and record minutes of all
meetings and facilitate Council communications.
 Serve as the focal point for all Council communications and engagements.
 Provide proper advice and resources required by Council members to discharge their
duties.
 Maintain accurate records of Council and committee deliberations, ensuring they reflect
proper exercise of fiduciary duties.
 Facilitate induction of new Council members and assist in their training and development.
 Ensure that Council complies with all relevant legal and regulatory requirements as well as
best corporate governance practice, including disclosures.
 Provide guidance to the Council on their duties and responsibilities and on matters of
governance.
 Assist the Council in carrying out the following:
i) Preparation of Council Work Plans
ii) Updating the Council and Committee Charters
iii) Council Evaluation
iv) Governance Audit
v) Implementation of the Code of Conduct and Ethics
 Ensure timely preparation and circulation of Council committee papers and minutes.
 Maintain and update the register of conflict of interest.
 Ensure that annual returns are promptly filed with the relevant authorities.
 Perform any other duty as may be assigned from time to time.

TENURE OF OFFICE

The appointment tenure for Dean of Students, Assistant Registrar- Council Secretariat and the Manager
ICT will be for a contractual period renewable subject to satisfactory performance and delivery of set
performance targets. Other positions may be considered for permanent and pensionable terms of
service upon successful completion of the probation period.

Application procedure
i) Each application shall be accompanied by a detailed curriculum vitae and certified copies of
relevant academic and professional certificates, national identity card or passport, testimonials
and any other relevant supporting documents. They should also provide names, telephone
numbers and contact addresses of three (3) referees.
ii) Applicants must also submit on application CURRENT VALID CLEARANCE from the following:
a) Kenya Revenue Authority (Tax compliance certificate).
b) Higher Education Loans Board (HELB loan clearance certificate).
c) Ethics and Anti-Corruption Commission.
d) Directorate of Criminal Investigation (Certificate of good conduct).
e) Clearance certificates from registered and recognized Credit Reference Bureau.
iii) All applications shall clearly specify the position applied for by indicating the advert reference
number on the envelope and submit in ten (10) hard copies to the address below. A soft copy of
the cover letter and curriculum vitae should be emailed to recruitment@mmust.ac.ke.
Applications should be received on or before Friday, 11th October 2019

The Deputy Vice-Chancellor (Administration & Finance)
Masinde Muliro University of Science and Technology
P.O. Box 190-50100
KAKAMEGA

MMUST IS AN EQUAL OPPORTUNITY EMPLOYER, PERSONS WITH DISABILITIES AND FEMALE
GENDER ARE ENCOURAGED TO APPLY
MMUST does not levy any fee in the processing, recruitment & selection of applicants
The University reserves the right not to make any appointments at any stage of the recruitment
exercise.

       
     

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