Executive Assistant II Job at International Livestock Research Institute… See details on how to apply for the opportunities available at International Livestock Research Institute.
Descriptions;
The International Livestock Research Institute (ILRI) works to improve food security and reduce poverty in developing countries through research for better and more sustainable use of livestock. ILRI is a CGIAR research centre – part of a global research partnership for a food-secure future.
RESPONSIBILITIES:
Executive Management
- Provide quality and high level confidential secretarial support
- Facilitate effective utilization of the DDG’s time, through identifying priority matters
- Assist the DDG with decision making through:
- Conducting research on assigned topics, drawing on information from across the institute and elsewhere
- Maintenance and retrieval of information
- Initiating responses on urgent matters in his absence when appropriate
- Drafting concise written information
- Collation of information and preparation of reports for presentation by the DDG at Management and Board meetings
- Efficient and timely dissemination of information across the unit and other units/programs in the institute
- Following up on outstanding matters and providing feedback
Administrative Support
- Effective planning and coordination of meetings (from one-on-one meetings to large group meetings)
- Provision of background information and pre-meeting documents
- Take part in meetings and produce minutes/action points from each meeting
Travel management
- Arrange mission travel and accommodation for the DDG
- Prepare travel expense reports
Budget management
- Prepare and monitor annual budget for the office of the DDG
Project and initiative management
- Manage or engage in projects/initiatives that are a top priority to the DDG
- Engage in task forces solving a specific problem or create materials needed for the DDG’s activities
- Manage small grants and consultancy contracts under the DDG’s budget
Relationship management
- Be the internal and external face of the DDG’s Office
- Build effective communications and working relations with all relevant colleagues and other stakeholders
- In addition, the post-holder will stay abreast of the work of ILRI in general and the Integrated Sciences Directorate in particular and have a full understanding of its core business and the DDG-IS’s role as well as having the flexibility to complete other duties as assigned
- Perform any other related duties as may be assigned
Requirements
- Master’s degree in business, public administration, or a related degree
- At least 5 years of experience in positions that is highly relevant to the Executive Assistant’s role
- Demonstrate proficiency in using Microsoft Office Suite/Internet skills
- Demonstrate ability to create and manipulate spread sheets and databases
- Demonstrate working knowledge of office methods and practices including filing, proofreading, formatting and basic report
- Flexibility to react to real time under very short deadlines
- Strong intuition and ability to anticipate the DDG-IS’s needs and to develop actions and timelines even in the absence of explicit instructions
METHOD OF APPLICATION
Submit your CV and Application on Company Website: Click Here
Application Deadline: 23rd November 2022.
