Project Operations Manager Job at International Fund for Animal Welfare

Project Operations Manager Job at International Fund for Animal Welfare… See details on how to apply for the opportunities available at International Fund for Animal Welfare.

Descriptions;

IFAW is a global non-profit helping animals and people thrive together with presence in 40 countries around the world (see www.ifaw.org). IFAW works to address the needs of animals and people across a multitude of critical habitats through protecting wildlife from poachers, landscape conservation and rehabilitation of rescued animals. It partners with local communities, governments, non-governmental organizations, and businesses to achieve its mission.

RESPONSIBILITIES:

Manages a financial and administrative support team for regional projects, significant emphasis on managing donor restricted grants and contracts, such as grant administration, financial and progress reporting and database management
Oversees and may provide direct support for the day to day operations of staff
Ensures accurate projects budgets are maintained by coordinating with project and support teams to process financial updates and reforecast on an ongoing basis to inform monthly reporting and accurate end-of-year projections, may include budget transfers and expenses reallocations
Provides technical and financial review of sub award and grantee reporting
Works closely with Project leads and support staff to prepare donor reports, including lead on report generating and review to ensure sufficient, accurate and timely submission
Coordinates EA Programs’ contribution for quarterly and annual reporting needs, including synthesizing technical progression, restricted award performance, budget variances, impact, and providing top-level illustrative narratives for internal reporting
Responsible for ensuring annual and multiyear work plans and budgeting for regional projects are compiled for accurate and timely submission
Actively engages on regional proposal development efforts as key member of proposal team, including producing cost application budgeting for restricted institutional and government grants
Consults with Programs and Development departments to appropriately recognize incoming restricted funding received by ifaw for regional use and facilities the reflection and use of funds
Supports the Head of Programs and project leads with partner coordination including sub-contractors, and sub-awardees
Provides the necessary support, mentorship and training to build staff and regional capacity, effectiveness and efficiency particularly within the project lifecycle
Actively promotes effective communication, coordination and information sharing within and between project teams, Finance, Development, HR, Compliance, Impact & Evaluation, and Communications to strengthen operational communications between departments and field operations
Develops a deep understanding of relevant institutional policies and procedures
Proactively identifies problems and formulates recommendations for corrective action

Requirements

Qualifications and Education

Bachelor’s Degree in business administration or a relevant field preferred and a minimum of 5 years of relevant experience, including experience in public or business administration, international development, project or financial management with multiple funders and/or stakeholders.
Familiarity with managing contracts or grants for government-funded projects as well as bilateral or multilateral donors is desirable (USAID, EU, UKAID, USFWS, US-INL).
Strong understanding of administrative, financial management and operational processes required.
Pragmatic, self-motivated, composed under pressure, with professional acumen, good judgment, and a highly developed sense of responsibility.
Experience serving in a people management role and willingness to provide the necessary support, mentorship and training to direct reports as well support broader internal capacity building efforts.
Demonstrated ability to use word processing, database, and spreadsheet software packages; Microsoft Office, Intermediate to advanced experience with Microsoft Excel in particular.
Ability to manage and prioritize competing demands, deadlines and processes with an exceptional customer service ethic and orientation, anticipate and proactively respond to work requests.
Demonstrate proactive critical thinking and practical problem-solving abilities, including ability to work independently.
Excellent organizational and analytical skills with attention to detail.
Effective communication skills, including with senior level management, both internal and external, and ability to operate in a culturally diverse international organization.
English language skills required. Other languages (e.g. Maa an asset).
Solid understanding of wildlife conservation and animal rescue issues preferred.
Flexibility required; able to work flexible work hours, as needed, to accommodate staff working outside of Nairobi, Kenya.
Ability and willingness to travel to IFAW field operational areas is a must.

Experience

Required

Solid understanding of wildlife conservation and animal rescue issues
5 years: Relevant experience, including experience in public or business administration, international development, project or financial management with multiple funders and/or stakeholders.