Finance Officer Job – Shared Services Unit at CARE

Finance Officer Job – Shared Services Unit at CARE… See details on how to apply for the opportunities available at CARE.

Review all supporting documents, scan and send the documents to SSC for AP processing. Ensure supporting documents are accurate; entries are done correctly to the appropriate account codes and other chart fields.
Manage Pay cycle process twice a week.
Provide guidance to staff and budget holders where coding is not done well and recommend adjustments. accordingly where necessary, to comply with donor requirements or accounting standards and organization policies.
Withholding Tax management.

General Ledger and Balance Sheet Management – 20%

Data Processing and Accounting Systems Implementation:

Process journal entries and seek approval as per the required approval limits.
On a monthly basis review all transactions and reconcile the Accounts Payable and Accounts Receivable to the General ledger.
Prepare the monthly Trial Balance Schedules to ensure accuracy in the balances and any outstanding balances are corrected on time.
Follow up any exceptions identified during the analysis and resolve them or refer to the Finance & Operations Manager where guidance is required.

Treasury Management – 5%

Forecast cash needs reviewing all cash projections from budget holders, ensure all projections are prepared times on a quarterly basis. Set and maintain optimal country office cash balance to ensure liquidity.
Provide input to projections required by donors for grants with this specific need. Local bank account management. Coordinate with the Regional Business Analyst to when billing donors.
Ensure payments to vendors are made in a timely manner within a reasonable lead time.
Follow up and collect all receivables including donor, staff and other miscellaneous receivables.

Payroll Management – 25%

Ensure employee payroll data integrity through implementation of controls.
Timely, accurate and efficient payroll management for the Regional Office.
Prepare and ensure complete and accurate compensation data to have an efficient, effective, complete and accurate monthly payroll process.
Ensure that the monthly statutory payments (PAYE, NHIF, NSSF and pension and that a copy of the payment acknowledgement is filed –) are done on time with proper supporting documents.
Process all accruals; gratuity, Bonus, leave.
Manage monthly Personnel Activity Reporting (PARs) and ensure they are reconciled with leave records.
Process any other payroll related payments on timely manner (Separation and Bonus).
Process monthly payments for temporary/Casual staff and Interns in a timely manner.
Distribute pays lips to staff on a timely basis.
Distribute P9 forms when required.
Process reconciliation of international staff taxation on a timely basis.

Month-end closure – 20%

Ensure all expenses and the income are posted on time.
Ensure payroll and payroll accruals allocation is done accurately, and schedules reconciled to the General Ledger before month end close.
Perform account quality controls prior to periodic closing, to include accounts reconciliation (e.g., payroll recon, sub-office reports review, sub-ledger recon, etc.); review of accounts fluctuation to identify and address any unusual movements; generate and review reports to ensure accounting entries are properly created.

Other Responsibilities

Key Competencies

A Minimum of a Bachelors’ Degree in Accounting or Business Administration or Finance
5 years or more of experience in a similar position
Must be a member of a professional body, ICPAK/ACCA or equivalent in good standing
Proficiency in Microsoft Office, including and good skills in using ERP – financial software applications knowledge
Strong analytical skills with ability to set priorities, complete work with minimal supervision, and meet deadlines