Grants & Finance Officer Job at International Rescue Committee

Grants & Finance Officer Job at International Rescue Committee… See details on how to apply for the opportunities available at International Rescue Committee.

Descriptions;

The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.

RESPONSIBILITIES:

Grants and Budget Management (estimated 75% of time):

Develop and maintain an expertise in the management of private and government funded global awards that are highly complex multi-country, multi sub-award grants and contracts
Develop and maintain a high-level understanding of Technical Excellence funding streams, spending patterns and salary coverage to align grant funding with Unit Operating Budgets. Alert the Senior Grants & Finance Coordinator when there are issues.
Track and monitor salary lines in Technical Unit led grant budgets and Country Program allocations and accurately recode in the appropriate IRC systems when necessary
Review monthly BvAs and transaction detail reports, lead monthly budget meetings and ensure that all BvAs and financial reports accurately reflect the current and planned spending
Make any necessary spending plan adjustments for Technical Excellence led grants
Review and process sub-grants/allocations to partners and country programs for grant activities
Manage and coordinate the approval of agreements, amendments, cost extensions and no-cost extensions for grants
Lead, attend and actively participate in all grant related meetings within Technical Excellence
Utilize existing IRC standard grant management processes and systems (PEERS, OTIS, Project Cycle Meetings) and contribute to the development of new tools or reporting formats to improve grants management
Work with other Grants staff to streamline and harmonize grants management processes
Manage OTIS (Opportunity Tracking Information System) workflow for proposals, ongoing grants, reporting, agreements and amendments
Work with relevant Technical Unit and HQ-based finance staff to ensure accuracy of grant financial reports and promptly identify and advise the Senior Grants & Finance Coordinator, TU Director, and applicable grant leads on areas of concern
Develop guidance, templates, and toolkits to ensure timely submission of narrative and financial donor reports
Produce interim and final financial reports as required for non-USG grants
Assist in donor relations; participate in calls with select donors, represent Unit at donor meetings as the need arises; and communicate relevant priorities to donors and internal business development and foundation relations units.

Business Development (estimated 20% of time):

Support the Senior Business Development Adviser in tracking the pipeline of business development opportunities across Technical Excellence
Complete strategic evaluations and make recommendations for all potential TU-led grants and facilitate review and approval as part of the Go/No go process
Support Unit technical staff in the development of proposals for new opportunities, including reviewing and contributing to concept notes and full proposals, crafting budgets in accordance with donor guidelines and program needs and ensuring IRC compliance
Strategic projects support (estimated 5% of time):
Support the Senior Adviser, Grant Operations in engaging in strategic projects for GOAT such as, but not limited to, the creation of a standardized Grant Operations Guide, Onboarding Manual, and Grants staff training packages.
Serve as a focal point and staff representative for Grants Managers on process improvements, gathering information through regular meetings on ongoing issues related to TechEx grants management processes.

Key Working Relationships:

Position Reports to: Grants & Finance Coordinator, Grant Operations and Analytics Team
Position directly supervises: N/A
Other Internal and/or external contacts:

Internal:

Regular contact with Technical Units, Finance teams, Global Supply Chain team and the Awards Management Unit
Collaborate closely with country program staff.
External: Interact with donors, vendors, contractors, and consultants.